• Wednesday, October 13th, 2010

About a year ago, we published the “Looking for a job is a job!” article to stress the effort needed to successfully search for positions and stand out, but do you keep track of all your applications? How do you avoid duplicating your effort? How do you manage and assess the effectiveness of your job search?

While there is no “best” answer to these questions, there are certainly things to remember during the painful process:

You are not alone

You may have heard this before but it is still worth repeating. There are thousands of people searching for jobs and your resume / application could easily fall through the pile. The hiring manager, HR, recruiter, or whoever is the point of contact processes these applications manually. When the position receives hundreds of applicants, most of which are not qualified for the job because they blast their resume to be in the system (that’s a whole separate topic.), mistakes are bound to happen.

Even if you are qualified, your resume may not be seen if it sits in the middle of the stack. Sometimes, half way through the pile the position fills and many people (some qualified) don’t get the chance to be reviewed anymore. And the pile is stacked away for future roles…  So, what is there to do?


If you are certain of your qualifications and you KNOW that your skills check all of the requirements, follow-up with them.

Try emailing them first.

If you have a number, call and leave a brief message introducing yourself.

If you do not have their email or number, look up the hiring authority on LinkedIn and see if you can reach him or her there.

If you cannot find any leads, call the company and ask to be transferred to an HR manager.

If they don’t have an HR manager (as is the case with some small companies), request to speak with the Director / Manager of the department of your interest.

If that still doesn’t lead you anywhere, go back to the position and apply again.

Don’t Over Do it

Contacting them every day will only hurt you (it may sound like common sense, but it happens!)

Contacting them on a weekly basis is usually appropriate only when you are in process with the company and there is a need for frequent follow-up and setup of upcoming action plans. Otherwise, once a week is also too often… You want to follow-up often enough to stay on their mind while giving them their space.

Keep a log

Keep a log of all of your applications, feedback, follow-up schedules, interviews, and comments. Such log will make your life easier and the job search process a lot more manageable. Having a track record could also help you identify high lead positions. If you are not getting any response on certain titles and noticed that other ones are more successful, you may want to focus your search on those keywords or even states (some states are noticing an improvement in employments while others are still struggling...)

Starting a log may be challenging and we are happy to give you a kickstart by offering a FREE Job Hunting Log that you can use to manage your job and interview leads.

>>>Click here to download the FREE Log <<<

Courtesy of Arkay Career Services

Please use the comments area below to share with us your thoughts and suggestions related to the Job Search Log.

We read every comment and reply to them all. Sharing is caring! Share with us your thoughts and any tips we may have missed, you could help someone land a job!

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12 Responses

  1. 1

    This is amazing, THANK YOU!

  2. 2

    I like the personal approach of your article. The Log file is an excellent resource, thanks for sharing it with us!

  3. 3
    Barbra, PHR 

    As an HR manager, I advise ALL job seekers to keep a log like this. This is a wonderful tool to have, I recommend it for everyone, take advantage of it.

    Good luck to all job seekers out there!

  4. 4

    My husband has been struggling with this issue. Sometimes, he gets calls from companies to discuss his application and he blanks out because he can’t remember what they do or what the job was.

    It is difficult to remember everything when you apply… This document is wonderful. I already emailed it to him and saved the file.

    Thank you for thinking of us, it has been a tough ride… I hope this tool helps us better manage our job search.

  5. 5

    Thank you!

  6. 6
    Job Hunter 

    I specifically enjoyed the “Follow up” section. Great tips! I would like to add one: If none of these work, start Networking. See if you know someone else at the company or sa friend who is connected to them, start making friends! LinkedIn is great for that.

    As for the Application tracking Log, I am loving it! Already started filling it out, can’t wait to track the interviews now! ;)

  7. 7

    Absolutely right about Networking! Good luck with the interviews :)

  8. 8

    Great Article and Very Useful Info…

  9. 9

    You bring valid points, it’s tough out there. The log is very nice.

  10. 10

    Very useful tool, thank you for taking the time to share with us these great tips!

    Thank you,


  11. 11
    MI Job Seeker 

    Wonderful spreadsheet, thank you!

  12. 12

    I keep a copy of all jobs and contracts to which I apply on a seperate Jump Drive sorted by company name followed by my submission date. If a company calls me, I can easily locate the job requirements to which I applied.

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